Prep totals, labels and class lists

Find your reports

Open Reports. Under Lunches are Prep totals, Class lists, Labels and the Dietary roster. Under Money, for admins and treasurers, are Sales and payouts, and Profit by event (part of the School and Unlimited plans). You see the reports your role allows: teachers get class lists and labels for their classes, and kitchen staff have Prep, Class lists and Labels in their sidebar.

In each report, pick the Date first (days with lunches are in bold), then an Event if you want just one. Staff screens say event; families see it as a lunch.

Prep totals for the kitchen

Prep totals shows how many of each meal and choice to make (By meal) and what goes in each class’s box (By class, for packing). The Allergy notes column names children with a severe allergy or no dietary info on file, so they can be packed with care.

The line under the filters says whether totals can still change. Orders still in checkout, or waiting for cash, a cheque or an e-transfer, aren’t counted until they’re paid. “Print” makes a PDF and “Download CSV” a spreadsheet. Kitchen staff also get an email with the meal totals when ordering closes.

Print labels

1. Open Reports, then Labels, and pick the date and the event.
2. Choose the Format (Avery 5160 or 5163) and the Sort: by class, by name or by meal.
3. Using a sheet you’ve already started? Set “Start at label” to the first empty one.
4. Check the preview, then choose “Download PDF”. Print at actual size (100%), not “Fit to page”, so the labels line up.

Each label shows the child’s first name and last initial, their class, the lunch and what they ordered, with a bold allergy line that includes EpiPen when the child carries one. Labels never show notes.

Class lists and the dietary roster

Class lists shows each child’s lunch by class, with their dietary info and who’s absent. On lunch day, the Status column shows who has been handed their lunch. “Print” gives one class per page with a box to tick for each child: your paper backup for lunch day.

The Dietary roster, for admins and managers, lists every child with an allergy, intolerance or diet, or nothing on file, by class.

When to print

Print labels and class lists after the cutoff, once Prep totals says “Ordering is closed. These totals are final.” If your school takes late orders, totals keep changing until late orders close, so print after that, or print again.