Prep lists and labels for caterers

See what’s coming

Upcoming lists your lunches at every school by date, with the orders so far and the cutoff. The Cutoff column says where each lunch stands, for example “Closed · ready to prep”. Each lunch’s menu has “Open prep” and “Labels”.

Prep totals across schools

1. Open Prep and pick the Date. To narrow it, pick a School or a Lunch.
2. Read the totals by meal and choice, with a column for each school and the total.
3. Choose “Print” for a paper copy.

The line under the title says whether totals can still change. Orders stay open until each school’s cutoff and, if the school takes late orders, until late orders close. Meals still waiting for payment aren’t counted yet.

The Allergy summary counts allergies by allergen, with how many are severe and which meals they’re in. It also counts children with no dietary info on file: treat them as severe until the school hears from the family. Choose “Show names” to see who they are.

Print labels

1. Open Labels, or choose “Download labels” on Prep, and pick the date, school and lunch.
2. Choose the Label sheet (Avery 5160 or 5163) and the Order: by class, by name or by meal. For a partly used sheet, set “Start at label”.
3. Check the preview, then choose “Download PDF”. Print at actual size (100%), not “Fit to page”.

Each label shows the child’s first name and last initial, or a label code if that school prefers, with their class, what they ordered and a bold allergy line. If a day has too many labels for one file, print one school or lunch at a time.

The prep summary email

When ordering closes for a lunch, everyone on your team gets one email with its meal and choice totals and a link to Prep, with no names or allergies. Owners can turn it off in Settings, under Business details: “Email prep totals when ordering closes”.

Payouts and fees

Owners also see Payouts: the money Stripe sends to your bank. Choose “View breakdown” on a payout to see its sales, refunds and fees by school. Fees has a monthly statement of Luncheezy’s fees on your card sales at each school, already deducted from your payouts. There’s no per-lunch fee at a school on the School or Unlimited plan.